Project & Portfolio Consultancy

 

Establish Project Governance

 

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Project Governance Framework

1. 1. The structure of the governance, which includes decision-making committees and roles

   2. The people involved in the roles of the governance structure

   3. The information communicated to the governance committees and roles

 

Steps to Establish Project Governance

1. 1. Ensure there is one single person accountable.

   2. Create a project board or steering committee.

   3. Give the board ultimate decision-making capabilities.

   4. Separate stakeholder management from decision-making.

   5. Ensure stakeholders understand who makes decisions and why.

   6. Establish and maintain the business case.

 

Good Governance Principles

1. 1. Phase or stage gates throughout the project that allow for stakeholders approval of work

   2. Recording of decisions made at each approval stage

   3. Establishing clearly defined roles and responsibilities for project governance

   4. Procedures that allow for independent audits of projects

   5. Creating a culture of continuous improvement and open communication

   6. Ensuring that there are reliable decision-making processes

 

Governance of Agile Projects 

1. 1. Agile projects still need top management support.  A sponsor or project owner is necessary for success.

   2. Decision-making is made at the project-team level.  Communication to stakeholders regarding process is necessary.

   3. To ensure agile project is creating strategic value, traditional controls can be implemented such as metrics, roadmaps, value mapping, and simple activity reports.  

   4. The business case, although evolving in agile, is maintained; all decisions regarding development work in portfolio are based on benefit realization of business case.

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[content source from Introduction to PMO - EDX & University of Washington]